Microsoft Outlook 2003 introduces a highly useful feature (not present in earlier versions), known as “Search Folders” – a virtual folder that aggregates other folders based on specified criteria or conditions.
 |
|
Figure 1 |
To create a “Search Folder“, select the “Search Folders” command from the File > New menu in the main Mail screen of Outlook 2003. You can also use the keyboard shortcut Ctrl + Shift + P for the same result.
A dialog box will appear (see Figure 1) allowing you to specify the criteria and conditions for your search.
You can also create a new “Search Folder” from the search toolbar “Find Bar“. Just select “Save Search as Search Folder” from the search results screen in the “Options” menu.
 |
| Figure 2: 1. 3 default “Search Folders” 2. Other storage locations may also have their own “Search Folders.” |
The “Search Folders” you create will be listed in the left pane (see Figure 2) under the “Search Folders” category. By default, this folder also contains 3 “Search Folders“: For Follow Up, Large Mail, and Unread Mail. All emails will automatically appear in the “Search Folders” if they meet the criteria you set, and Outlook 2003 will keep this folder updated whenever you access it.
Within the “Search Folders“, you can perform any actions on the emails such as forwarding, replying, or copying to another folder. To modify the options for a “Search Folder“, select that folder, right-click, and choose Customize this Search Folder.
When you delete a “Search Folder“, the emails themselves will not be lost, but if you delete the actual emails, they will be removed.
Note that you cannot drag an email into a “Search Folder“; it will only appear there if it meets the conditions you have established.
If you have previously used rules in Outlook 2003 to manage emails, you will find that “Search Folders” are simpler yet equally effective, helping you control your emails without affecting them. For example, if you want to view emails from a specific sender without moving them, then a “Search Folder” is a suitable choice.
|
QUICKLY DELETE SENSITIVE INFORMATION |
|
Firefox version 1.5 and Opera 8.51 both allow users to use menu commands and settings to automatically delete personal information stored; version 7 of Internet Explorer will include similar features when officially released at the end of this year. Firefox: To quickly clear your browser’s stored data, select Clear Private Data Now. By default, Firefox will delete the list of visited websites, browser cache, form data, session identifiers, and cookies. To set Firefox to automatically delete personal information, go to Tools > Options > Privacy > Settings, check the option Clear private data when closing Firefox, and click OK twice to finish. Opera: To completely remove all traces of your web browsing (except passwords), select Tools > Delete private data, and click Delete. If you want to selectively choose which items to delete (passwords, cookies, browser cache…), click on Advanced and check or uncheck the corresponding options, then click Delete. |
Nguyen Huu Phuoc
Email: [email protected]
References: http://office.microsoft.com/training/Training.aspx?AssetID=RC010778621033&CTT=6&Origin=RC010778621033
