Opening an Existing File
Opening a text file or any other file from different programs is quite simple, and most of you probably already know how to do this quickly. However, we at Network Administration would like to guide those who are unfamiliar with the process step by step:
1. Select File Open… (Ctrl + O): This will bring up the Open dialog box.
2. Navigate to the file path (if necessary) and select the file
- The icons and names displayed on the left (History, My Documents, Desktop, Favorites, My Network Places) may be locations where the file you need to open is stored.
- Look in: This is the location from which the current file is being opened. For example, opening the file “file_shorcut_TV.doc” saved on the Desktop.
- You can use the arrow keys (up, down, left, right) to select a file. Use the Tab or Shift+Tab keys to navigate through the components in the Open dialog box.
3. Double-click the left mouse button on the file name. Alternatively, click the left mouse button on the file name and then select the Open button. The MS Word screen will open the content of that file.
Note: This method of opening files can be applied to all programs running on the Windows operating system.
Saving a Text File
If you want to save a text file (without a name) and save it under a different name (that has already been named) in MS Word
1. – Go to File Save… (Ctrl + S): In case of naming a new file
– Go to File Save As… (F12): For a file that has already been named
This will open the Save As dialog box:
2. Choose the drive and folder where you want to save (similar to the document opening section)
3. Name the file in the File name box; the default format for the MS Word file will be *.doc
4. Click the Save button or press the Enter key.
After naming, you will see the newly assigned name on the title bar of the MS Word screen.
If you want to save a text file as a web page
1. Go to File Save as Web Page…
This will open the Save As dialog box:
2. Choose the drive and folder where you want to save (similar to the document opening section)
3. Click the Change Title… button to rename the web file.
- This will open the Set Page Title dialog box.
- The program will default to using the content of the first paragraph of the file but will not exceed 255 characters.
- You can re-enter the title content (if you want to change it); if you do not wish to change it, close the dialog by selecting the Cancel button (or press the Esc key).
- Select the OK button.
4. Name the file in the File name box; the default format for this file will be *.htm, *.html
5. Click the Save button or press the Enter key.
After naming, you will see the file name you just created in the title bar of the MS Word screen. However, after you close the file and the MS Word program, when you open the file again, it will be a web page. The title bar will display the content you set in the Set Page Title dialog, and you cannot revert to edit the text file saved as *.htm or *.html in MS Word.
Notably, in the location where you save the webpage, a folder named “yourfilename_files” will automatically be created containing all images displayed in the content of the file. If you delete this folder, the images in your webpage will not display.
So, as you can see, it is quite simple to save a document you have created, and even simpler to build an HTML webpage using the Word program you are learning. Good luck!
