Using keyboard shortcuts significantly enhances the efficiency and speed of text processing in document editing. In our previous article, we guided you on how to Print Custom Keyboard Shortcuts in MS Word. Next, we will introduce some commonly used keyboard shortcuts in MS Word in English.
No | Keyboard Shortcut | Function |
| 1 | Ctrl+1 | Single line spacing |
| 2 | Ctrl+2 | Double line spacing |
| 3 | Ctrl+5 | 1.5 line spacing |
| 4 | Ctrl+0 (zero) | Add single line spacing before a paragraph |
| 5 | Ctrl+L | Align left |
| 6 | Ctrl+R | Align right |
| 7 | Ctrl+E | Align center |
| 8 | Ctrl+J | Justify text |
| 9 | Ctrl+N | Create a new file |
| 10 | Ctrl+O | Open an existing file |
| 11 | Ctrl+S | Save the document |
| 12 | Ctrl+P | Print the document |
| 13 | F12 | Save the document with a different name |
| 14 | F7 | Check English spelling |
| 15 | Ctrl+X | Cut selected text |
| 16 | Ctrl+C | Copy selected text |
| 17 | Ctrl+V | Paste text |
| 18 | Ctrl+Z | Undo the last action |
| 19 | Ctrl+Y | Redo the last undone action |
| 20 | Ctrl+Shift+S | Create a Style (heading) -> Use automatic table of contents |
| 21 | Ctrl+Shift+F | Change font |
| 22 | Ctrl+Shift+P | Change font size |
| 23 | Ctrl+D | Open font formatting dialog |
| 24 | Ctrl+B | Toggle bold text |
| 25 | Ctrl+I | Toggle italic text |
| 26 | Ctrl+U | Toggle underline |
| 27 | Ctrl+M | Indent paragraph by one tab (default is 1.27cm) |
| 28 | Ctrl+Shift+M | Outdent paragraph by one tab |
| 29 | Ctrl+T | Indent non-first lines of a paragraph by one tab |
| 30 | Ctrl+Shift+T | Outdent non-first lines of a paragraph by one tab |
| 31 | Ctrl+A | Select all content in the file |
| 32 | Ctrl+F | Find a character |
| 33 | Ctrl+G (or F5) | Jump to page number |
| 34 | Ctrl+H | Find and replace characters |
| 35 | Ctrl+K | Create hyperlink |
| 36 | Ctrl+] | Increase font size by one |
| 37 | Ctrl+[ | Decrease font size by one |
| 38 | Ctrl+W | Close the file |
| 39 | Ctrl+Q | Remove indentation from paragraph (when using tab) |
| 40 | Ctrl+Shift+> | Increase font size by two |
| 41 | Ctrl+Shift+< | Decrease font size by two |
| 42 | Ctrl+F2 | Preview the document before printing |
| 43 | Alt+Shift+S | Toggle window split |
| 44 | Ctrl+Enter | Insert page break |
| 45 | Ctrl+Home | Go to the beginning of the file |
| 46 | Ctrl+End | Go to the end of the file |
| 47 | Alt+Tab | Switch between open windows |
| 48 | Start+D | Minimize to desktop |
| 49 | Start+E | Open Internet Explorer or My Computer |
| 50 | Ctrl+Alt+O | Open MS Word in Outline view |
| 51 | Ctrl+Alt+N | Open MS Word in Normal view |
| 52 | Ctrl+Alt+P | Open MS Word in Print Layout |
| 53 | Ctrl+Alt+L | Insert automatic numbering and characters |
| 54 | Ctrl+Alt+F | Insert footnotes at the bottom of the page |
| 55 | Ctrl+Alt+D | Insert footnote directly below the cursor |
| 56 | Ctrl+Alt+M | Insert comment (highlighted in yellow) when hovering over the comment |
| 57 | F4 | Repeat the last action |
| 58 | Ctrl+Alt+1 | Create Heading 1 |
| 59 | Ctrl+Alt+2 | Create Heading 2 |
| 60 | Ctrl+Alt+3 | Create Heading 3 |
| 61 | Alt+F8 | Open Macro dialog |
| 62 | Ctrl+Shift++ | Toggle superscript (x²) |
| 63 | Ctrl++ | Toggle subscript (o₂) |
| 64 | Ctrl+Space (space) | Reset font formatting to default |
| 65 | Esc | Close dialog boxes |
| 66 | Ctrl+Shift+A | Toggle between upper and lower case (do not convert Vietnamese characters with diacritics) |
| 67 | Alt+F10 | Zoom in |
| 68 | Alt+F5 | Zoom out |
| 69 | Alt+Print Screen | Capture the active dialog box |
| 70 | Print Screen | Capture the entire screen |
| 71 | Additionally, to use the Menu bar, you can combine the Alt+underlined character keys to process text quickly, as effectively as the keyboard shortcuts mentioned above. | |
We hope that with this keyboard shortcut table, you will be able to work with text more quickly and without any difficulties!
